Your company may be done migrating to Office 365, but there\u2019s still a lot you must do. Now that your productivity tools are online via the cloud, there are a few optimizations that will provide your users with a better experience.<\/p>\n
Declutter your inbox<\/b><\/p>\n
If you\u2019re having trouble managing the overwhelming amount of emails in your inbox, then using Office 365\u2019s \u201cClutter\u201d feature can clear up some space. To enable this feature, go to <\/span>Settings > Options > Mail > Automatic processing > Clutter<\/span><\/i> then select <\/span>Separate items identified as Clutter<\/span><\/i>. Once activated, mark any unwanted messages as \u201cclutter.\u201d After learning your email preferences, Office 365 will automatically move low-priority messages into your \u201cClutter\u201d folder, helping you focus on more important emails.<\/span><\/p>\n Ignore group emails<\/b><\/p>\n Want to keep messages from an email thread you don’t want to be part of out of your inbox?<\/span> If so, simply go to the message and find the <\/span>Ignore<\/span><\/i> setting. Doing this will automatically move future reply-alls to the trash so they never bother you again. Of course, if you ever change your mind, you could un-ignore the message; just find the email in your trash folder and click <\/span>Stop ignoring<\/span><\/i>.<\/span><\/p>\n Unsend emails<\/b><\/p>\n In case you sent a message to the wrong recipient or attached the wrong file, use Office 365\u2019s \u00a0message recall function. Simply open your sent message, click <\/span>Actions<\/span><\/i>, and select <\/span>Recall this message<\/span><\/i>. From here, you can either \u201cDelete unread copies of this message\u201d or \u201cDelete unread copies and replace with a new message.\u201d Bear in mind that this applies only to unread messages and for Outlook users within the same company domain.<\/span><\/p>\n Work offline<\/b><\/p>\n Whenever you\u2019re working outside the office or in an area with unstable internet, it\u2019s a good idea to enable Offline Access. Found under the <\/span>Settings <\/span><\/i>menu, this feature allows you to continue working on documents offline and syncs any changes made when you have an internet connection. Offline access is also available in your SharePoint Online document libraries.<\/span><\/p>\n Use Outlook plugins<\/b><\/p>\n Aside from sending and receiving emails, Outlook also has some awesome third-party plugins. Some of our favorite integrations include PayPal, which allows you to send money securely via email; and Uber, which lets you set up an Uber ride reminder for any calendar event. Find more productivity-boosting plugins in the<\/span> Office Store<\/span><\/a>.<\/span><\/p>\n Tell Office applications what to do<\/b><\/p>\n If you\u2019re not a fan of sifting through menus and options, you can always take advantage of the Tell Me function in your Office apps. When you press <\/span>Alt + Q<\/span><\/i>, you bring up a search bar that allows you to look for the functions you need. Suppose you need to put a wall of text into columns on Word but can\u2019t find where it is specifically, just type \u201ccolumn\u201d in the search bar and Microsoft will help you with the rest.<\/span><\/p>\n These tricks and features will definitely increase productivity. And fortunately, there\u2019s more coming. Microsoft is continuously \u00a0expanding Office 365\u2019s capabilities, and if you truly want to make the most out of the software, don\u2019t be afraid to explore its newly released features.<\/span><\/p>\n For more Office 365 tips and updates, get in touch with us today.<\/span><\/p>\n