Microsoft Exchange is one of the most utilized email server services in the world. The service typically requires additional in-house infrastructure, but many businesses use a cost-saving workaround called hosted Exchange. Read on to learn more about it.
What is Microsoft Exchange?
Microsoft Exchange is a messaging system that offers businesses a number of services, including email, calendaring, task management, and address lists. By integrating Exchange into your business, you can access all of these services from any location and on almost every device.
What is hosted Exchange?
To make Exchange available to more businesses, many IT companies like Microsoft now offer hosted Exchange. In this setup, your IT provider allots a space on their servers where they install Microsoft Exchange and make it accessible only to your company over an internet connection. They are in charge of ensuring that the data stored is secure and accessible to you at all times. Many hosted Exchange providers will also offer extra features like improved security, full-time management, and data backup.
In other words, hosted Exchange is the cloud-based version of Microsoft Exchange managed by a host company or provider. You and your employees will still be able to access Exchange as if it were hosted in your office.
Benefits of hosted Exchange
Companies looking to integrate hosted Exchange into their business can enjoy the following benefits:
1. Predictable and lower costs
Like many other hosted services, the majority of hosted Exchange services are offered on a monthly, per-user basis, inclusive of maintenance and hosting. This makes costs predictable, as you’ll be paying a fixed fee every month.
Hosted Exchange also lowers overall costs. If a business were to calculate the cost of purchasing Microsoft Exchange and the infrastructure required to use it, plus maintenance fees, the total and per-user cost will likely add up quickly. For many small businesses, paying a monthly fee will be far less expensive than hosting a Microsoft Exchange solution in house. What’s more, you save money on maintenance overhead and future expenses.
2. Flexible solutions
Growing businesses may find it tough to scale up or down on an in-house Microsoft Exchange solution because of the server’s limited capacity. With hosted Exchange, scaling up or down is as easy as contacting your provider, who can ensure that space and resources are available. They can also help scale your solutions in case you move offices.
In case of a Hosted Exchange, the solution provider delivers the enterprise-level security to protect your communication against any kind of threat. The cloud security provisions are much better than the local security provisions. In addition, Microsoft Exchange is compliant with all major compliance standards like ISO 27001, FISMA and HIPAA. The multi-layered filtering prevents spam emails from reaching your inbox, thus making it a secure option for your business.
4. Easily Accessible
Hosting of Microsoft Exchange lets you synchronize your data with devices such as a laptop, tablet or mobile. You can easily access your email, contacts or calendars anytime and anywhere.
Looking to learn more about hosted Exchange and how your business can benefit from it? Get in touch today!
If you're struggling to maintain an on-premises Microsoft Exchange server or just curious about the benefits and details around hosted Microsoft Exchange email services, give us a call, we'll be happy to help.
Beringer Technology Group, a leading Microsoft Gold Certified Partner specializing in Microsoft Dynamics 365 and CRM for Distribution also provides expert Managed IT Services, Backup and Disaster Recovery, Cloud Based Computing, Email Security Implementation and Training, Unified Communication Solutions, and Cybersecurity Risk Assessment.